Minutes, August 10, 2021

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING

Tuesday, August 10, 2021, at 6:00 pm

Poynette Area Public Library

 

Call to Order and Roll Call - The meeting was called to order at 6:00 PM by President Jason Koopmans.

Attending the meeting were Board Members Joni DeYoung, Darcy Miller, and Meghan Visger. Board Members Jason Koopmans and Dave Tessmer attended virtually. Library Director Jodi Bailey was also present. Linda Ross and Matt Shappell were unable to attend.

 

Certification of Proper Notice - Yes

 

Guests are Welcome to Attend - No guests were in attendance.

 

Public Comments - None

 

Adoption of Agenda - A motion to adopt the agenda was made by DeYoung, seconded by Miller; Motion carried.

 

Approval of Minutes from July 13, 2021 Meeting - A motion to adopt the July meeting minutes was made by Miller, seconded by Koopmans; Motion carried.

 

Treasurer’s Report was presented by Director Bailey - The library checking account at Hometown

Bank has a balance of $4,354.09 as of July 30, 2021. The SCLS Foundation account has a balance of

$2,007.57 as of June 30, 2021.

 

Current Budget Review - Director Bailey presented the budget. Board Member Tessmer asked about a few of the percentages. Director Bailey and Koopmans explained that some items are paid at different times of the fiscal year, therefore, some of the percentages are higher or lower.

 

Director’s Report - The Library hosted the School District’s Individual Reading Program beginning July

12th with 29 students and 2 teachers participating. There were 2 curbside pick-up appointments in July. The new Saturday hours have been well received with approximately 100 patrons visiting the library during the 5 Saturdays in July. Summer StoryTime concluded on July 19th with 45 attendees during the month of July. The Summer Reading Program wrapped up with 306 registered participants (almost double the number from last year). Local quilter Kim Lapacek gave a virtual presentation on quilting. Director Bailey attended several meetings including a budget webinar, Strategic Plan Committee, Dane Co. Library Services, SCLS All-Director meeting, CCLSB meeting, Wisconsin Humanities Recovery Grant webinar, Village Board meetings, and hosted the Chamber of Commerce meeting in our outdoor pergola. The Pioneer Place outreach program re-started on July 20th. Katy Hanousek attended a graphic novel collection webinar and a Youth Services virtual meeting. All staff continue to complete phishing/ computer safety training modules.

 

Village Meeting Update - Board Member DeYoung shared that the Village voted to change the impact fee ordinance. The Library Board and Director will work with the new Village Administrator to determine when library impact fees can be reinstated.  General Engineering will be conducting a Village Use Study.  When it’s determined there is a need, the Library Board can request impact fees be collected for the library once again. The new Village Administrator will start on September 1st.

 

Friends of the Library Report - The Friends are going to purchase a shade cloth for the pergola. A few extra guests attended the post-meeting canning presentation.

 

Business:

Discuss/Approval of Vouchers for Library - A motion to approve the August vouchers as presented was made by Visger, seconded by DeYoung; Motion carried.

Budget Committee - The committee will conduct the first meeting on August 24th at 6:00 pm.

Discuss/consider checking account policy - After our last meeting, Dr. Shappell recommended looking at our policy for the SCLC Endowment Fund. Director Bailey updated the Checking Account policy. The library can utilize those funds for large building projects/improvements. A motion was made by Tessmer to accept the new checking account policy as presented; seconded by Miller; Motion carried.

Discuss/consider Library solar project - Director Bailey reached out to a solar panel installer, however, the vendor was unable to meet due to their business being swamped. Tessmer shared that he would like to see possible future impact fees go toward solar panels. An engineering assessment will be completed for the Village which may lead to possible solar installation on Village Hall in 2022. Tessmer shared that solar panels can be an investment in the future. The cost savings can offset other expenses that the library has. It could allow the library to be self-sufficient and operational during power outages. The library would also look to educate students and adults in the community on solar energy.

Discuss/consider Bookmobile for Library outreach - Director Bailey reached out to a few other libraries that have bookmobiles. She and Board Member DeYoung discussed grant opportunities for bookmobiles. They are going to meet and brainstorm ideas on a potential bookmobile.

Discuss Agenda items for the next meeting on September 14, 2021 - Business Agenda items 1, 2, 4, and 5 will carry over, preliminary budget numbers, Trustee Training, as well as any items that may arise in the meantime.

 

Adjournment - The meeting adjourned at 6:53 PM.

Respectively submitted by Meghan Visger.