Minutes, August 4, 2020

Poynette Area Public Library Board Meeting Minutes

Tuesday, August 4, 2020, at 6:00 pm

 

 

Poynette Area Public Library Agenda:

 

Call to Order and Roll Call - The meeting was called to order at 6:10 by President Jason

Koopmans. Attending via Webex was Shappell. Attending the meeting in person were Board

Members Ross, Tessmer, Zembrycki, Miller, and Visger. Library Director Jodi Bailey was

present. Mueller was absent.

 

Certification of Proper Notice - Yes

 

Guests are welcome to attend – None present

 

Public Comments - None

 

Adoption of Agenda - Motion to adopt the Agenda by Ross, seconded by Zembrycki:

Motion Carried.

 

Approval of Minutes from July 14, 2020 Meeting - Motion to approve the Minutes from July

14, 2020 meeting by Shappell, seconded by Miller: Motion Carried.

 

Treasurer’s Report - The Hometown Bank Account has a balance of $4,587.30 (as of June 30,

2020), and the SCLS Foundation balance (as of June 30, 2020) is $1,655.40.

 

Current Budget Review - Director Bailey presented the budget; Koopmans noted that we were

about 55-57% of the way through the year and expenses were on track. Bailey shared that insurance was a little more than we had budgeted. The library ordered newspapers that we thought would be donated, so that account is over budget.  Staff is no longer allowing patrons to browse for magazines due to new COVID-19 information regarding glossy materials, but patrons are enjoying the newspapers.

 

Director’s Report - As attached and reviewed by Director Bailey. Highlights: The Summer

Reading Program (SRP) finished July 31st. The prize baskets and the Story Walk have received good community feedback. A huge thank you to Katy Hanousek (with the assistance of volunteer Ian Pahman) for making the SRP a success.  A total of 157 patrons signed up to participate in the SRP, which is great considering it was our first year with a new virtual platform.  Delivery of patron holds is now going to be three days a week. Curbside pickup has decreased, but the patrons that are using it are very appreciative. Mueller installed new LED light bulbs in the Office.  Bailey is working on a COVID-19 grant and the 2021 Budget with the Village Administrator. A generous memorial donation was made in memory of Delores Zornow which will be used to enhance the Large Print Adult Fiction collection. In July, we also received a generous donation from the Lake Wisconsin Lions Club.

 

Trustee Training Week is August 24-28th – Board Members are encouraged to attend any sessions of interest.  Contact Director Bailey with any questions or for further information.

 

Village Meeting held July 27th: Mueller was absent, but Bailey attended and shared that the Village Board is working on the 2021 Budget & on 5-year goals.

 

Friends of the Library Meeting: Zembrycki and Bailey attended the meeting on August 4th. The Friends voted to cancel the cookie sale and the silent auction for 2020. They made a donation to the SRP. They also voted to donate money towards the purchase of early childhood literacy books. They are organizing an author visit for their Annual Meeting (tentatively held in the Spring of 2021).

 

Business:

 

1. Discuss/Approval of vouchers for Library - Motion to approve the vouchers as presented

by Koopmans; seconded by Visger: Motion Carried.

 

2. Discuss LED lighting information - Bailey shared that Mueller installed new LED bulbs

in the Office as approved at the July meeting.  Additional lighting zone discussion was tabled for the September meeting, since Mueller was absent.

 

3. Budget Committee Update - The committee met last week. They are awaiting funding information from the County to better make 2021 projections. The expectation is that in 2021, we may see a lower

financial commitment from Columbia County. Programming and staffing plans were discussed. The Budget Committee will meet again on August 26th at 6:00 pm. The 2021 Budget will be finalized and submitted to the Village Administrator in October.

 

4. Discuss Village of Poynette Charter Cable Channel - Since Mueller was absent this was

tabled for our September meeting.

 

5. Discuss/consider grading paving of outdoor area - Bailey shared that she wanted the outdoor area behind the Library to look cohesive with the next-door property. The area will need to be re-graded and

paved to help with rain water runoff. Bailey would like to use this area as an option for meetings and for holding group events (i.e., possibly Book Club, etc.). Bailey is awaiting a design and estimate from the property owner (B. Schutz, All 4 Designs). Bailey is interested in asking the Poynette High School art teacher if her students are available to design a book mural for the wall. The Village will make the final decision since they own the property, but Bailey will discuss a proposal with the Village Administrator.

 

6. Discuss Agenda items for the next meeting, September 8th. Items 1, 2, 3, 4, 5, and 6 and

any other issues that may arise.

 

 

Adjournment at 6:48 PM