Minutes, December 10, 2019


Tuesday, December 10, 2019 at 6:00pm

Poynette Area Public Library


Call to Order and Roll Call – The meeting was called to order at 6:09 P.M. by President Jason Koopmans.  Attending the meeting were Board Members Jason Koopmans, Jeanne Mutchler, Caryn Stone, Linda Ross, Ashley Zembrycki, Meghan Visger and Steve Mueller.  Absent was Matt Shappell.   Eva Schneider was present to represent the Library staff.  Board members introduced themselves to Steve.

Certification of Proper Notice - Yes

Introduction of guest(s) – None

Public Comments – None

Adoption of Agenda – Motion to adopt the agenda by Ross, seconded by Visger : Motion Carried.

Approval of Minutes from November 12, 2019 – Motion to approve the minutes from the November meeting by Ross, seconded by Zembrycki. Motion Carried

Trustee Training – None this month.

Treasurer’s Report – The Hometown Bank Account has a balance (as of Nov. 30, 2019) of $3,663.85 and the SCLS Foundation balance (as of Oct. 31, 2019) is $1,691.82 .  The Thomas S. Kemp Foundation gave the Library $3,000.  As a designated donation, it went to the Village to be accounted for in our budget.  It is intended to be used for the Lucky Day Fund books.  Mueller had questions about funding levels.  He also asked why the school and public library weren’t combined.  Koopmans addressed that issue. 

Current Budget Review –There were no questions, Schneider reminded us of some computer expenditures which will exceed budget but we will be getting rebates to offset those costs.

Director’s Report – Schneider reported on Friends’ auction, 110 baskets, $2,600 was raised.  All the new access points have been installed.  Today the Library went live with Bibliovacation, so far it’s working well, SCLS services 62 libraries, our circulation is down a bit (perhaps due to LinkCat being down), programs running smoothly, Friends Bake Sale Thursday and Friday.  Columbia Co. Library Board Meeting was held here and it went well. 

Updates on Village Meetings – None

Friends of the Library Report –No December meeting

Hiring Committee Report –Will be covered in Closed Session.



Discuss/Approval of vouchers for Library – Motion by Mutchler to approve as listed with the knowledge that the VISA bill hasn’t been received so this is an estimate based on expenditures, Cintas bill is $136.10; seconded by Ross: Motion Carried.

Discuss/ consider LTE position; Saturday Storytime –The position is not funded currently, attendance is rather low, perhaps Katy is meeting the need with her story times.  Is the program improving circulation? 

Closed Session –  The motion to adjourn into closed session per WI Statute 19.85(1)(c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility” was approved  by a Roll Call was vote, Motion Carried with 7 Ayes, 0 Nays. 


LTE Position –Saturday program numbers and staffing were discussed.

ii.    Director Position – Koopmans presented information on the progress of the hiring process.

Reconvene in Open Session - The motion was made by Ross, seconded by Mueller, to reconvene into Open Session to take any necessary action on Closed Session item(s).  Motion Carried.  Library must discontinue the Saturday Storytime Program.  The Staff member responsible has expressed an interest in staying on as a volunteer.  On the second item, the Hiring Committee will meet Dec.16, 2019, with a full Board meeting following that to finalize hiring decision.


Discuss Agenda items for next meeting on Tuesday, January 14, 2020 – 1, add items re: review Strategic Plan, investment options, review Board terms.

Adjournment at 7:46 PM


Respectfully Submitted by Caryn Stone