Minutes, February 8, 2022

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING

Tuesday, February 8, 2022 at 6:00 pm

Poynette Area Public Library

 

Call to Order and Roll Call - The meeting was called to order at 6:00 PM by Vice President Linda Ross.

Attending the meeting were Board Members Darcy Miller, Dave Tessmer, Linda Ross, Joni DeYoung, and Meghan Visger. Board Member Matt Shappell attended virtually. Jason Koopmans was unable to attend.

Library Director Jodi Bailey was also present.

 

Certification of Proper Notice - Yes

 

Guests are Welcome to Attend - None

 

Public Comments - None

 

Adoption of Agenda - A motion to adopt the agenda was made by DeYoung, seconded by Miller; Motion carried.

Approval of Minutes from January 11, 2022 Meeting - A motion to adopt the January meeting minutes was made by Miller, seconded by DeYoung; Motion carried.

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Hometown Bank has a balance of $4,587.29 as of January 31, 2022. The SCLS Foundation report for February has not yet been received, therefore the account balance is $2,053.89 as of December 31, 2021.

Current Budget Review - Director Bailey presented the budget. Director Bailey noted that many of the payments this month were annual payments.

Director’s Report - In-house circulation has increased in January due to in-person Story Times and “Movie/Popcorn & Hot Chocolate” bundles. Director Bailey received notification from the ALA that Poynette Library was selected to receive a $10,000 Humanities grant in March 2022. Kelly Anderson and Joni DeYoung assisted Director Bailey in writing this grant. The staff will purchase more Launchpads and bundle them with other STEAM-focused educational resources. The Winter Reading Program ended January 31st with 61 participants. Thank you to the Friends of the Poynette Library, White Willow Photography, and the Poynette/Arlington BP for their generous support of our Winter Reading Program.

Village of Poynette Meeting Update - DeYoung shared that the Village Board approved a Class B liquor license for the Hometown Talent Casino Night fundraiser. Our new Village Police Chief, Adam Rogge, was officially sworn in.

Friends of the Library Report - There was no meeting held in February. Their next meeting is March 8th.

Trustee Training by Dave Tessmer:

Sources: “Duties of the 21st Century Library Board” by Pat Wagner at sieralearn.com, 2016 and “Governing Libraries That Inspire Investment” by Rebekhah Smith-Aldrich, Executive Director, Mid-Hudson Library System, 2019.

These presentations served as a “compass check” to determine where we’ve been, but more importantly where we’re going and how to get there. The following discussion points from both presentations can serve us as we move forward to continue Poynette Library’s success.

 

Libraries need to partner with other professionals (including patrons) to meet the needs of the community.  The concept of libraries as warehouses for books has passed. In addition to books, libraries can, and should, provide a plethora of resources for checkout, as well as host a variety of activities.

We need to find what “sparks” or inspires people, ensuring our library is meeting their needs and inspiring their investment in our library.  For some this return on investment may be literal and so the “Library Use Value Calculator” found on the SCLS website could be used to show what a patron or community financially saves by checking out materials from their library.

Planning for the future should have both near and longer term goals.  Partnering with a Friends organization can be very positive, provided clear lines of communication and defined roles exist.

As Trustees, we all need to “wear the shirt; wear the button” and advocate for our library, having our elevator speeches ready.  It may be beneficial for us to attend / continue to attend various meetings to keep our library visible in the community.  It’s better to build support when times are good, rather than trying to build it when we really need it.

 

Business:

1. Discuss/Approval of Vouchers for Library - Tessmer made a motion to accept the vouchers as presented, seconded by DeYoung; Motion carried.

2. Discuss Bookmobile for future Library outreach - Aliant Energy is considering our library’s application for an impact grant of $10,000-$15,000 to go towards the purchase of a Bookmobile. They inquired about our seed money, policies, maintenance and service plans, etc. They’re interested in supporting our Bookmobile as a way to enhance Wi-Fi opportunities in our service area.

3. Discuss/consider the Library’s new Storage Space Rental Sublease Policy - Director Bailey revised the sublease policy, with assistance from Village Attorney Chris Hughes, adding wording about our procedure in approving a future Lessor. Visger made a motion to accept the updated Storage Space Rental Sublease Policy as presented, Miller seconded; Motion carried.

4. Discuss/consider the 2021 Annual Report - Director Bailey presented the 2021 Annual Report. After Board review and approval, Director Bailey will submit the 2021 Annual Report to the South Central Library System (SCLS), the Wisc. Dept. of Public Instruction (DPI), and the Village of Poynette Clerk.

5. Discuss Agenda items for the next meeting on March 8, 2022 - Business Agenda items 1, 2, and 5, will carry over, as well as any items that may arise in the meantime.

 

Adjournment - The meeting adjourned at 7:01 PM.

 

Respectively submitted by Meghan Visger, Secretary.