Minutes, February 9, 2021

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING

Tuesday, February 9, 2021, at 6:00 pm

Poynette Area Public Library

 

Agenda:

 

Call to Order and Roll Call - The meeting was called to order at 6:02 PM by President Jason Koopmans. Attending the meeting were Board Members Jason Koopmans, Linda Ross, Steve Mueller, Darcy Miller, and Meghan Visger. Matt Shappell was attending virtually. Library Director Jodi Bailey was also present. Board Member Ashley Zembrycki was unable to attend.

 

Certification of Proper Notice - Yes

 

Guests are Welcome to Attend - No Guests in attendance.

 

Public Comments - No comments.

 

Adoption of Agenda - A motion to adopt the agenda was made by Ross, seconded by Miller; Motion carried.

 

Approval of Minutes from January 12, 2021 Meeting - A motion to adopt the January meeting minutes as presented with the adjustment of the attendance was made by Visger, seconded by Mueller; Motion carried.

 

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Hometown Bank has a balance of $4,544.95 as of January 29, 2021. The SCLS Foundation account has a balance of $1,888.28 as of January 31, 2021.

 

Current Budget Review - Director Bailey presented the budget. Tessmer asked some questions about “music” and “equipment.” Director Bailey explained the circulation for music CDs has declined over the years due to the increased use of digital music so that is why only $50 is allocated for music. She also explained that equipment meant the computers, scanner, copy machine and sometimes these pieces of equipment required maintenance. Miller asked about $1.00 charge for Poynette Post Office and Director Bailey explained that this i s what the post office charges the library to rent their parking lot for the year.

 

Director’s Report - There were 45 Curbside pick-ups in December. Director Bailey has been in contact with High Country Electric regarding an estimate to replace the Library’s current fluorescent light bulbs with recently purchases high efficient LED bulbs. Directory Bailey continued working on the ALA grant and completed the 2020 DPI Annual Report. Kelly Anderson was hired as a part-time employee on January 26th. The Winter Reading Program was well received with 84 patrons participating. A “Soup-er Bowl” contest was held which provided donations to the Poynette Food Pantry. A Snowman Photo Contest was held as well with 15 participants.

 

Trustee Training - Dave Tessmer attended a training on “Library Core Values.” There were 13 core values that were highlighted and a “Bill of Rights.” Some concepts that Tessmer emphasized were: core values are a backbone for the policies, they are a promise for what we stand for, it’s okay to have boundaries, and they can help us in our decision-making process.

 

Village Meeting - Board Member, Steve Mueller, shared that new sidewalks near the school were recently approved by the Poynette Village Board.

 

Friends of the Library Report - Director Bailey called an emergency meeting because The Friends of the Library are holding a virtual author visit and they needed to make a plan for setting up the logistics and technology. The online format that they will be using is “Blue Jeans.”

 

Business:

 

Discuss/Approval of vouchers for Library - A motion to approve the January vouchers was made by Shappell, seconded by Tessmer; Motion carried.

 

Discuss/Consider adoption of new Volunteer Policy - Director Bailey had made a few changes by adding a parent signature for minor volunteers. A motion to adopt the application for volunteer service policy and the waiver was made by Mueller; seconded by Koopmans; Motion carried.

 

Discuss/Consider 2020 Annual Report - Director Bailey has worked very hard to enter the data and learned a lot in the process. This report will be sent to SCLS and DPI. A motion to approve the annual report as presented was made by Koopmans; seconded by Ross; Motion carried.

 

Discuss/Consider Strategic Plan Committee for 2022-2027 - The Strategic Plan Committee will be meeting soon to begin planning some “Town Hall” type meetings along with a survey to get feedback from the community on the future of the library. Koopmans, Visger, Mueller, and Tessmer volunteered to help lead this sub-committee. Director Bailey will reach out to Jeanne Mutchler to help as well.

 

Convene to Closed Session - Roll Call; President Koopmans made a motion at 7:00 pm for the Board to convene into Closed Session in accordance with Wis. State Stats. 19.85(1)(c) - Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically, Director Evaluation.

 

Returned to Open Session at 7:45.

 

Possible discussion/action taken - The first action: President Koopmans moved the target day for evaluation to be in December; Mueller seconded; Motion carried. Miller moved that the Board President meets with the Director to go over notes taken during the closed session within the next three weeks; Mueller seconded; Motion carried.

 

Discuss Agenda items for the next meeting on March 9, 2021 - Business Agenda items 1 and 4, will carry over, notify the County to renew Board appointments, as well as any items that may arise in the meantime.

 

Adjournment - Meeting adjourned at 7:57 PM.

 

Respectively submitted by Meghan Visger.