Minutes, July 13, 2021

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING

Tuesday, July 13, 2021, at 6:00 pm

Poynette Area Public Library

 

Call to Order and Roll Call - The meeting was called to order at 5:59 PM by President Jason Koopmans.

Attending the meeting were Board Members Jason Koopmans, Linda Ross, Dave Tessmer, Joni DeYoung,

Matt Shappell, and Meghan Visger. Library Director Jodi Bailey was also present. Board Member Darcy

Miller was unable to attend.

 

Certification of Proper Notice - Yes

 

Guest Jeanne Mutchler (Strategic Plan Committee member) arrived at 6:03 PM.

 

Public Comments - None.

 

Adoption of Agenda - A motion to adopt the agenda given flexibility for public comments was made by

Shappell, seconded by Koopmans; Motion carried.

 

Approval of Minutes from June 8, 2021 Meeting - A motion to adopt the June meeting minutes was made by Ross, seconded by Tessmer; Motion carried.

 

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Hometown

Bank has a balance of $4,348.04 as of June 30, 2021. The SCLS Foundation account has a balance of

$2,007.57 as of June 30, 2021. Director Bailey inquired about when funds should be moved from the Hometown Bank account to the endowment account. Treasurer Ross stated once the balance is over $5,000 then the Library Board will vote on moving funds.

 

Current Budget Review - Director Bailey presented the budget. There were no comments on the budget.

 

Director’s Report - The pergola purchased by the Friends of the Poynette Library has been set up in the new outdoor area. The library opened on Saturdays beginning June 5th and there have been a total of 61 patrons utilizing the library on these Saturdays. The Summer Reading Program began June 1st and there are almost 300 participants registered. In-person Storytime began this month and Katy Hanousek provided support to patrons by frequently updating and monitoring the library’s website and Facebook page. In the month of June Director Bailey attended two Emergency Connectivity Fund virtual webinars, met with the pergola contractor, attended a virtual SCLS All-Director meeting, an SCLS Delivery Committee virtual meeting, a Chamber of Commerce meeting, met with the Pioneer Place Director, met with the Friends of Poynette Library, and attended two Village Board meetings. All staff continues to complete phishing/computer safety training modules required by SCLS.

 

Village Meeting Update - Board Member DeYoung shared that the Village approved extending a contract to a new village administrator. There are many items placed on the budget committee’s wish list. The new administrator will start before September 1st. The board is currently holding off on many items until the new administrator begins.

Friends of the Library Report - No report because the Friends did not have a July meeting.

 

Business:

 

Discuss/Approval of Vouchers for Library - A motion to approve the July vouchers as presented was made by Shappell, seconded by Koopmans; Motion carried.

Strategic Plan Committee Update - There were 10 patrons that attended the second Town Hall meeting on June 10th at 1:00 PM. The conversation and engagement were very good. The committee was able to capture a lot of ideas. The Strategic Plan Committee met again on July 6th to begin creating the 2022-2027 Strategic Plan.

Director’s Update on “Poynette Naturally” Outdoor Area - The area has been used by card players, for hosting Chamber of Commerce meetings, Friends meetings, and is a fun space that is safe, lovely and appreciated by our community members. The Friends plans to make a donation toward electricity for the pergola (tabled for a later time).

Establish a 2022 Budget Committee - Board Members Ross, Visger & DeYoung volunteered to be on this committee. They will meet on August 17th to begin the 2022 Budget planning process.

Discuss Village Impact Fees & Library’s Capital Expenditure Fund Balance – Director Bailey spoke at the Village Board meeting on June 12th, met with Mark (SCLS), the Village Attorney, the Village Planner, and the previous Village Administrator. Director Bailey learned that the library impact fees that have been previously accrued will no longer be collected. General Engineering plans to conduct an updated “Needs Assessment” in order to determine current needs in the Village. The Library Board discussed some long-range goals such as solar panels on the library building, and a bookmobile for providing greater community outreach opportunities.

Discuss Agenda items for the next meeting on August 10, 2021 - Business Agenda items 1, 2 and 5 will carry over, Trustee Training, as well as any items that may arise in the meantime.

 

Adjournment - The meeting adjourned at 7:10 PM.

Respectively submitted by Meghan Visger.