Minutes, March 9, 2021


Tuesday, March 9, 2021, at 6:00 pm

Poynette Area Public Library


Call to Order and Roll Call - The meeting was called to order at 6:02 PM by President Jason Koopmans. Attending the meeting were Board Members Jason Koopmans, Steve Mueller, Darcy Miller, Dave Tessmer, and Meghan Visger. Linda Ross and Matt Shappell were attending virtually. Library Director Jodi Bailey was also present. Board Member Ashley Zembrycki was unable to attend.


Certification of Proper Notice - Yes


Guests are Welcome to Attend - No guests in attendance.


Public Comments - No comments.


Adoption of Agenda - A motion to adopt the agenda was made by Ross, seconded by Miller; Motion carried.


Approval of Minutes from February 9, 2021 Meeting - A motion to adopt the February meeting minutes as presented with the adjustment of the date corrections was made by Visger, seconded by Tessmer; Motion carried.


Treasurer’s Report Presented by Director Bailey - The library checking account at Hometown Bank has a balance of $4,297.59 as of February 26, 2021. The SCLS Foundation account has a balance of $1,886.74 as of January 31, 2021.


Current Budget Review - Director Bailey presented the budget. Tessmer asked some questions about “music” and “equipment.” Director Bailey explained the circulation for music CDs has declined over the years due to the increased use of digital music so that is why only $50 is allocated for music. She also explained that equipment included the computers, scanner, copy machine, etc. Sometimes these pieces of equipment required maintenance. Miller asked about the $1.00 charge for Poynette Post Office and Director Bailey explained that this is what the post office charges the library to rent their parking lot for the year. Mueller made a motion to accept the budget’s expenses; seconded by Tessmer; Motion carried.


Director’s Report - Director Bailey completed and submitted the DPI’s 2020 Annual Report as well as an ALA Grant proposal. The library staff has been assisting the 5th-grade teachers and students with materials for their History Night projects. There was a significant increase in circulation in February along with 17 Curbside pick-up appointments. “Storytime on the Go” and the “Story Windows” program continued in February. Katy Hanousek created Valentine Take & Make Bags that 72 children enjoyed. On February 18th, the library participated in a Columbia County collaborative virtual program on Mary Todd Lincoln in honor of President’s Day. Directory Bailey and the library staff attended several virtual meetings and webinars.


Village Meeting - Board Member, Steve Mueller, shared the village sold some property. A new trail system will be installed this summer. The trial will run from Main Street to Bluebird Circle to Pioneer Place.


Friends of the Library Report - Director Bailey met with the Friends of the Library last week. They would like to start meeting regularly again, possibly outdoors. The Friends Board is planning on having an event along with the meeting to encourage more participation. The Friends recently approved the purchase of some DVD sets for the library’s collection.


Trustee Training - Director Bailey reviewed the Library’s Collection Policy to help inform the Board on how our collection is developed and to give the Board an awareness of how materials are purchases and weeded.  Directory Bailey shared that she spends time working on the collection almost every day.


Discuss/Approval of vouchers for Library - A motion to approve the March vouchers was made by Miller, seconded by Mueller; Motion carried.


Discuss/Consider Strategic Plan Committee for 2022-2027 Update - The Strategic Plan Committee met on Feb. 15th. Jeanne Mutchler shared the development that went into the planning the last time around. The committee discussed the survey and how the world has changed in the past year. They identified themes from the survey results and produced a presentation that was shared with the public. They are currently working on questions for the new survey. President Koopmans shared that he feels they are on the right path.


Discuss/consider 2021 Library Board appointments and the election of Library Board Secretary - President Koopmans made a motion to appoint Board Member Visger as Secretary, Miller second; Motion carried.


Discuss Village’s 5-Year Plan and Library’s Capital Expenditure Fund balance - In years past, when citizens built a house in the Village of Poynette, a fee was charged that went towards the Library’s Capital Expenditure Fund. The Poynette Village Board voted to no longer charge new residents this fee in 2021. There is a balance of $4,288 in the fund that must be spent by 2025. It must go towards capital expenditures (i.e., facility projects). There is a large space upstairs that is currently being used for storage.  Director Bailey would like to see that space better utilized by the community by adding a conference room/meeting area. The Board plans to look at the upstairs space at their next meeting in April.


Discuss Agenda items for the next meeting on April 13, 2021 - Business Agenda items 1, 2, and 3, will carry over, mural, National Library Week, as well as any items that may arise in the meantime.


Adjournment - Meeting adjourned at 6:54 PM.

Respectively submitted by Meghan Visger, Secretary.