Minutes, May 10, 2022


Tuesday May 10, 2022 at 6:00 pm

Poynette Area Public Library


Call to Order and Roll Call - The meeting was called to order at 6:00 PM by President Jason Koopmans.

Attending the meeting were Board Members Darcy Miller, Dave Tessmer, Matt Shappell, Linda Ross, and

Meghan Visger. Board Member Joni DeYoung attended virtually. Library Director Jodi Bailey was also present.

Certification of Proper Notice - Yes

Guests in Attendance - None

Public Comments - None

Adoption of Agenda - A motion to adopt the agenda was made by Ross, seconded by Miller; Motion carried.

Approval of Minutes from April 12, 2022 Meeting - A motion to adopt the April meeting minutes as presented was made by Shappell, seconded by Koopmans; Motion carried.

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Hometown Bank has a balance of $4,717.19 as of April 30, 2022. The SCLS Foundation account has a balance of $1,925.44 as of March 31, 2022.

Current Budget Review - Director Bailey presented the budget. Board Member Tessmer noted the increase in gas, heat, and electricity. Director Bailey noted thankfully that we’ve already exceeded our yearly donations estimated in our 2022 Budget.

Director’s Report - The Summer Reading Program has been planned and flyers will be sent home with families soon. A StoryWalk proposal was approved at the May 4th Village Parks meeting and will be purchased with the remainder of the ALA grant funds. Two volunteers from the Friends of the Poynette Library delivered books to support our Pioneer Place community outreach. Kelly Anderson and Katy Hanousek hosted several patron programs. The staff attended several webinars, classes, and meetings throughout the month for planning purposes, continuing education, safety training, and community engagement.

Village of Poynette Meeting Update - Board Member DeYoung shared that at the April 25th meeting, the Village Board discussed the use of golf carts within Village limits. The Thomas Street construction project begins on Monday, May 16.

Friends of the Library Report - Director Bailey shared that the Friends voted to purchase 24 Wonderbooks for our collection. They are voted to purchase a new desk and cabinet for the staff office. The Friends donated $600 to support Summer Reading Program expenditures. In June, they will be hosting a Sassy Cow ice cream social.

Convene into Closed Session - Roll Call; Koopmans made a motion at 6:32 PM for the Board to convene into Closed Session in accordance with Wis. State Stats. 19.85(1)(c) - Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically, Head of Circulation position; seconded by Ross; Motion carried.

Return to Open Session - Shappell made a motion to reconvene into Open Session at 6:45 PM; seconded by Miller; Motion carried.

Possible discussion/action taken - Koopmans made a motion to extend the position of Head of Circulation, which includes an hourly wage increase, effective immediately; Shappell second; Motion carried.


1. Approval of Vouchers for Library - Shappell made a motion to accept the vouchers as presented, seconded by Tessmer; Motion carried.

2. Discuss/consider updated Collection Policy – It is a nationwide trend that library materials are being challenged more frequently. The Collection Policy was updated with assistance from SCLS to include updated “Intellectual Freedom” language. Koopmans made a motion to accept the policy as presented; Miller seconded; Motion carried.

3. Discuss Agenda items for the next meeting on June 14, 2022 - Business Agenda item 1 will carry over, bookmobile, establish a budget development calendar and discussion, Summer Reading Program, as well as any items that may arise in the meantime.

Adjournment - The meeting adjourned at 7:02 PM.

Respectively submitted by Meghan Visger, Secretary.