Minutes, November 9, 2021

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING

Tuesday, November 9, 2021, at 6:00 pm

Poynette Area Public Library

 

Call to Order and Roll Call - The meeting was called to order at 6:01 PM by President Jason Koopmans. Attending the meeting were Board Members Jason Koopmans, Dave Tessmer, Darcy Miller, Linda Ross, Matt Shappell, and Meghan Visger. Board Member Joni DeYoung was unable to attend. Library Director Jodi Bailey was also present.

 

Certification of Proper Notice - Yes

 

Guest in Attendance - Shawntel Sandstrom

 

Public Comments - Shawntel shared that her business, The Green Stem Florals and Gifts, LLC, located next door to the library, is growing and she is in need of additional storage space. She is interested in renting a small portion of the library’s basement (10 x 24) that is not being used. Director Bailey created an initial draft Rental Agreement formulated after the Village of Poynette’s Rental Agreement used for the rental of Village Hall. The Library Board, Craig Malin, Village Administrator, and Chris Hughes, Village Attorney, will review all proposed rental documents before proceeding. The Library Board agreed to table this discussion for the December 14th meeting.

 

Adoption of Agenda - A motion to adopt the agenda was made by Ross, seconded by Miller; Motion carried.

 

Approval of Minutes from the October 19, 2021 Meeting - A motion to adopt the October meeting minutes was made by Ross, seconded by Tessmer; Motion carried.

 

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Hometown Bank has a balance of $4,443.39 as of October 31, 2021. The SCLS Foundation account has a balance of $2,053.86 as of October 31, 2021.

 

Current Budget Review - Director Bailey presented the budget.

 

Director’s Report - The Poynette Area Public Library celebrated its 80th Anniversary on October 15th. The Friends of the Poynette Library members dedicated the pergola with a ribbon cutting ceremony. Jason Koopmans and Craig Malin both spoke in support of our wonderful little library. Belco donated a wrap to update the “Library” sign near the rear entrance. October programs and outreach opportunities were well attended. There were 104 children that visited the library for the Chamber of Commerce Trick-or-Treating event.

 

Village of Poynette Meeting Update - Director Bailey showed appreciation to Mr. Malin and Library Board President Koopmans for speaking at the 80th Anniversary Celebration. The Village continues working on finalizing the 2022 Budget. It is scheduled to be approved at the November 22nd meeting.

 

Friends of the Library Report - The Friends are sorting received donations and creating lovely baskets for the Silent Auction fundraiser which begins Nov. 15th.

 

Business:

 

Discuss/Approval of Vouchers for Library - A motion to approve the October vouchers as presented was made by Shappell, seconded by Miller; Motion carried.

 

Discuss Final 2022 Library Budget - Director Bailey shared that the 2022 Budget was submitted to the Village Administrator and is scheduled to be approved at the Poynette Village Board meeting on November 22nd.

 

Discuss/Consider Library Solar Project - Board Member Tessmer shared the solar project has been tabled. Director Bailey cannot get a vendor to provide an estimate at this time and she is awaiting collaboration with the Village in order to proceed.

 

Discuss/Consider Bookmobile for Future Library Outreach - Director Bailey received a very preliminary quote from Bell Ford on a Ford Transit vehicle and Belco for a vehicle wrap. Director Bailey continues to write grants and hopes to move this project forward in 2022.

 

Discuss Strategic Plan Update 2022-2027- The committee will be meeting Wednesday, November 17th at 6:00 pm to finalize this document.

 

Convene into Closed Session - Roll Call; Shappell made a motion at 6:41 pm for the Board to convene into Closed Session in accordance with Wis. State Stats. 19.85(1)(c) – Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically, Director Evaluation; seconded by Koopmans; Motion carried. Shappell made a motion to reconvene into open session at 7:17; seconded by Ross; Motion carried.

 

Return to Open Session at 7:17 PM.

 

Possible discussion/action taken – None.

 

Discuss Agenda items for the next meeting on December 14, 2021 - The meeting will begin at 5:30 PM. Business Agenda items 1, 3, 4, 5, will carry over, discuss and consider the basement rental contract, celebrate Jodi’s graduation, as well as any items that may arise in the meantime.

 

 

Adjournment - The meeting adjourned at 7:28 PM.

 

Respectively submitted by Meghan Visger, Secretary.