Minutes, October 8, 2019

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING MINUTES

Tuesday, October 8, 2019 at 6:00pm

Poynette Area Public Library

 

Agenda:

 

Call to Order and Roll Call - Meeting called to order at 6:00PM by President Koopmans.  Present were Jason Koopmans, Jeanne Mutchler, Caryn Stone, Linda Ross, Matt Shappell. Meghan Visger and Ashley Zembrycki. Director Lindsey Ganz was also present.

 

Certification of Proper Notice - Yes

 

Introduction of guest(s) - None

 

Public Comments - None

 

Adoption of Agenda - Motion by Ross, seconded by Mutchler to approve the agenda.  Motion Carried.

 

Approval of Minutes from September 10, 2019 - Motion by Shappell, seconded by Ross to approve the minutes.  Motion Carried.

 

Trustee Training - Presented by Ashley Zembrycki- Assessing Facilities for the 21st Century. The primary things that should be assessed are any current limitations and restrictions regarding the use of the library facilities. These start with the size of the physical library; the recommendation is 1 square foot per resident. Next should be an assessment of any restrictions for our handicapped users.  Also to be considered are having plans are in place for upcoming costs and amenities such as views, landscaping, awareness of any trends that may be catching on, access to technology, and whether the library is environmentally friendly. The State of Wisconsin Department of Public Instruction and the American Library Association both have programs for planning and assistance in these areas.

 

A short discussing followed Ms. Zembrycki’s presentation with the only question being raised was whether or not we should have a Museum/Library sign more visible.

 

Treasurer’s Report - The Hometown Bank account has a balance of $2,979.15, SCLS Foundation Account has $1,644.84.

 

Current Budget Review – Budget expenditures are on track, there were no questions.

 

Director’s Report – Ms. Ganz attached her report; there were no questions.

 

Updates on Village Meetings – As the Village is still working on their budget, they have not designated one of their members as the new representative to the Library Board.

 

Friends of the Library Report - The Friends have implemented their reading buddy program; they are working on BookWorm for 4K and getting ready for their Silent Auction.

 

Budget Committee Report – Our insurance costs went up and we’ve added $12,000 from our carryover to the current budget to cover the cost of the office remodel. The preliminary Budget has been approved and will be before the Columbia County Board at their next meeting but no changes are expected. We can probably continue with the Saturday StoryTime with Brooke.

 

 

Business:

 

Discuss/ Approval of vouchers for Library – Motion by Schappell, seconded by Zembrycki to approve the vouchers with the addition of the Visa and Cintas bills. Motion Carried.

Discuss/ consider hiring process for new director – President Koopmans suggested forming a smaller committee from the Board to work on hiring a new director.  Our policy requires at least three Board members on the Committee and SCLS will participate as much as want/need.  Staff could also participate if they wish. Koopmans, Mutchler, Stone, and Ross volunteered to be on a Hiring Committee.

Discuss/ consider 2020 Budget – Done during Committee Report.

Discuss Agenda items for next meeting on Tuesday, November 12, 2019 - Items 1, 2, and 3 are carried forward.

 

Adjournment at 6:59 PM

 

Respectfully Submitted by Caryn Stone.