Minutes, September 13, 2022

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING

Tuesday, September 13, 2022, at 6:00 pm

Poynette Area Public Library

 

Call to Order and Roll Call - The meeting was called to order at 6:05 PM by President Jason Koopmans under the pergola in the library’s outdoor space. Attending the meeting were Board Members Linda Ross, Dave Tessmer, Joni DeYoung and Meghan Visger. Board Member Darcy Miller attended virtually. Board Member Matt Shappell was unable to attend. Library Director Jodi Bailey was also present.

Certification of Proper Notice – Yes

Guests are Welcome to Attend – None

Public Comments – None

Adoption of Agenda - A motion to adopt the agenda was made by Ross, seconded by DeYoung; Motion carried.

Approval of Minutes from August 9, 2022 Meeting - A motion to adopt the August meeting minutes as presented was made by DeYoung, seconded by Visger; Motion carried.

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Hometown Bank has a balance of $4,923.94 as of August 31, 2022. The SCLS Foundation account has a balance of $1,792.89 as of July 31, 2022.

Current Budget Review - Director Bailey presented the budget.

Director’s Report - The Library’s new office furniture that was generously donated by the Friends was installed on August 2nd. Katy Hanousek worked with SCLS staff to re-design the library’s website. Solar Committee members met with Full Spectrum Solar on August 31 to conduct a site visit and discuss the possibility of creating a solar plan for the library building. Two volunteers from the Friends of the Poynette Library delivered books to support our Pioneer Place community outreach. The staff attended several webinars, classes, and meetings throughout the month for planning purposes, continuing education, safety training, and community involvement.

Village of Poynette Meeting Update - Board Member DeYoung shared the Village is still moving forward with the TID and TIF. The library’s solar project and the library building’s roof leak are on the Agenda for the next Village meeting.

Friends of the Library Report - Director Bailey attended their meeting on September 6th. She discussed the Solar Committee with them and is assisting with their annual newsletter. They funded supplies the library needs for the upcoming 4K Literacy Night. They started planning for their Annual Meeting and they’re looking for donations for the Silent Auction. The Chamber is having an evening parade on December 3rd with Santa. The Library will be distributing books to children during the parade (donated by the Friends). They also voted to generously donate $1,000 to continue expanding the Library’s Wonderbook collection.

Trustee Training: “Making Sense and Cents of a Library Building Project: The Library Trustee Role” - This item was tabled for the Oct. 11th meeting, so Trustee Miller can attend in person.

 

Business:

  1. Approval of Vouchers for Library - Koopmans made a motion to accept the vouchers as presented, seconded by DeYoung; Motion carried.
  2. Discuss/Consider Solar Committee Update - Board Members Tessmer and DeYoung, Director Bailey, Village Administrator Malin, Steve Payne and Lynn Hanson met on Sept. 12. Malin shared the Village may be able to use some budgeted funds to help support future library projects. The proposed TID and TIF money may become available for Village use in approximately three years. DeYoung and Bailey stated that the Library’s Solar Committee plans to pursue grant funds to help offset Solar project expenses and discussed starting a Capitol Campaign in conjunction with a Bookmobile fundraiser.
  3. Discuss/consider 2023 Budget Committee Recommendation - The Budget Committee met and revised the budget. Director Bailey is waiting on Columbia County’s support amount in order to finalize the budget. The Village Board meets again on October 3rd to discuss the 2023 Village Budget. Ross made a motion to bring the library’s revised 2023 Budget to the Village, seconded by Koopmans; Motion carried.
  4. Discuss Launchpad Circulation Statistics - Director Bailey shared the 2022 Launchpad circulation statistics. Families, local daycares, Pioneer Place residents and other community members have been enjoying these interactive, educational devices that are not Wi-Fi dependent.
  5. Discuss Agenda Items for the Next Meeting on October 11, 2022 - Business Agenda items 1, 2, 3, and Trustee Training, will carry over. Director Evaluations, as well as any items that may arise in the meantime.

 

Adjournment - The meeting adjourned at 7:14 PM.

Respectively submitted by Meghan Visger, Secretary