Minutes, September 8, 2020

Poynette Area Public Library Board Meeting Minutes

Tuesday, September 8, 2020, at 6:00 pm

Poynette Area Public Library Agenda:

 

 

Call to Order and Roll Call - The meeting was called to order at 6:04 by President Jason Koopmans.

Attending the meeting in person were Board Members Ross, Zembrycki, Tessmer, Mueller,

Miller, and Visger. Library Director Jodi Bailey was present. Shappell was absent.

 

Certification of Proper Notice - Yes

 

Introduction of Guests - None present

 

Public Comments - None

 

Adoption of Agenda - Motion to adopt the agenda by Ross, seconded by Koopmans: Motion Carried.

 

Approval of Minutes from August 4, 2020 Meeting - Motion to approve the Minutes from August 4,

2020 Meeting by Miller, seconded by Tessmer: Motion Carried.

 

Treasurer’s Report - The Hometown Bank Account has a balance of $4,528.50 (as of August 31,

2020), and the SCLS Foundation balance (as of July 31, 2020) is $1,712.63.

 

Current Budget Review - Director Bailey presented the budget, Koopmans noted that expenses

seemed to be on track.

 

Director’s Report - As attached and reviewed by Director Bailey. Highlights: The library now has

delivery five days a week. The new furniture has arrived and has been arranged with social

distancing in mind. Curbside pickup continues to decline but the library is happy to continue to serve

those patrons. Overdrive circulation continues to increase. The Poynette School District’s Individual

Summer Reading Program concluded on August 13th. The staff has been attending webinars and

planning some virtual programs for children, teens, and adults.

 

Trustee Training (Ashley Zembrycki) “Recruiting and Engaging Trustees Under 40”

A recent study noted that over half of library boards do not have a single millennial. A few reasons that for this discrepancy were that meetings and events were held during standard work hours and many were not aware of the opportunities. Some ways that were suggested to rectify this discrepancy were to be flexible when scheduling. Virtual meetings might also be an option.  Conducting a self-evaluation can help with recruitment along with incorporating a teen advisory board. A few reasons that millennials join library boards are community involvement and their love of reading. Boards should be aware that an ad posted might not be enough. Word of mouth might be a better way to recruit. Millennial members often do not stay long on the board because they feel their voices are not being heard. Recruitment should be a year-round activity.

 

Village Meeting held July 27th: Director Bailey attended and shared that the Village continued discussing the 2021 Village Budget.

 

Friends of the Library Meeting: Zembrycki and Bailey attended the meeting on Sept 1st. The

Friends offered to assist in enhancing the children’s area. A bookshelf is going to be placed in front of the pass-through area so the nonfiction books can be in one section of the library rather than spread out in two different areas. The Friends also plan to help by purchasing some quarter round to be installed behind the DVDs so they stay pushed to the front of the shelves.

 

Business:

 

1. Discuss/Approval of vouchers for Library - Motion to approve the vouchers as presented by

Koopmans; seconded by Ross: Motion Carried.

 

2. Discuss LED lighting information - Mueller shared that he replaced the lights in the office area.

Bailey is considering adding the materials to replace the bulbs for the rest of the library in the 2021

Budget depending on the cost. Miller inquired if there might be a way to get Poynette High School STEAM classes involved with the installation.

 

3. Budget Committee Update - The committee met on Aug. 26th and is awaiting Columbia County’s final budget. They are predicting a pretty flat budget (no increase in library support). They discussed the need to be creative with programming funds due to an uncertain future.

 

4. Discuss Village of Poynette Charter Cable Channel - Mueller thought it might be an alternative for

people not being able to come into the library. At one time, it was a useful tool to keep the taxpayers

informed. Mueller was not sure if a cable channel is still available.  Koopmans stated it was something to keep in the back of our minds as a possible opportunity.  Director Bailey noted the Library utilizes their website, email and FaceBook to communicate with patrons.

 

5. Discuss/consider updating the outdoor area - Bailey met with the next-door property owner who is seeking bids for fixing the drainage problem on her property. The bids for grading and re-paving the Library’s outdoor area were more than the library had estimated. Bailey requested a subcommittee to help with the planning. Bailey talked with Poynette High School art teacher, Mrs. Heinz, to begin planning a painted mural design in the back outdoor area. This will begin in Spring, 2021. Tessmer will discuss planting ideas for the Library’s outdoor area with the Poynette Area Gardening Association at their next meeting on Sept 14th.

 

6. Discuss Agenda items for the next meeting, October 13th. Items 1, 3, 5, and 6 and any other

issues that may arise.

 

Adjournment at 7:15 PM