Minutes, November 12, 2019

POYNETTE AREA PUBLIC LIBRARY BOARD MEETING MINUTES

Tuesday, November 12, 2019 at 6:00pm

Poynette Area Public Library

Agenda:

Call to Order and Roll Call – The meeting was called to order at 6:00 P.M. by President Jason Koopmans. Attending the meeting were Board Members Jason Koopmans, Jeanne Mutchler, Caryn Stone, Linda Ross, Matt Shappell, Ashley Zembrycki and Meghan Visger. Katy Hanousek was present representing the Library staff.

Certification of Proper Notice - Yes

Introduction of guest(s) – None

Public Comments – Katy got a card and cookies from PHS Cross-Country Team thanking the Library for the safe space and the welcome that has been provided during the season.

Adoption of Agenda – Motion by Mutchler, seconded by Ross: Motion Carried.

Approval of Minutes from October 8, 2019 – Motion by Schappell to accept minutes as corrected (with the addition of the presence of Eva as the Library representative: under Budget Committee to substitute “Poynette Village Board” in place of “Columbia County Board”; and we will be unable to continue with the Saturday Storytime position) seconded by Mutchler. Motion Carried

Trustee Training – Jeanne Mutchler presented training about hiring a library director; the legal requirements, ADA requirements, and possible questions. She also presented information regarding getting rid of fines. Social inequity, for example, studies point to the fact that when someone gets a fine they do not come back to the library. She mentioned a Ted talk that referenced a 30 million word gap by age 3 (Matt said it was a flawed study, 42 families, 30 years ago). The fear of fines can keep poor families out of libraries. Is it fair and equitable if 1 person can pay and one cannot and then aren’t welcomed back? If they don’t return an item, they can’t check any more out. The use of food items instead can work; perhaps institute an amnesty day, How fines function in a library budget was also discussed. The National average is only 1.5% of budget. Collecting fines can cost more than they are worth. Current staff try to work with patrons if they can’t pay. Linda asked how many were banned from Poynette Library because they owe fees, Katy didn’t know.

Treasurer’s Report – The Hometown Bank Account has a balance (as of Oct. 31, 2019) of $3,349.80 and the SCLS Foundation balance (as of Sept. 30, 2019) is $1,666.32.

Current Budget Review – Katy Cintas ($136.10) and Visa ($243.76) bills were not available until today. The custodial account was larger than usual because of 2 payments in Oct. one was for Sept. No other comments/questions.

Director’s Report – Katy presented the update; 2 new access points were ins