POYNETTE AREA PUBLIC LIBRARY BOARD MEETING
Tuesday, April 18, 2023 at 5:00 PM
Poynette Area Public Library
Call to Order and Roll Call - The meeting was called to order at 5:01 PM by President Jason Koopmans. Attending the meeting were Board Members Darcy Miller, Linda Ross, Jason Koopmans, Joni DeYoung, Dave Tessmer, and Meghan Visger. Library Director Jodi Bailey was also present. Dr. Jerry Pritzl attended virtually.
Certification of Proper Notice – Yes
Guests in Attendance - Liz Miller from the Columbia County Board of Supervisors was in attendance.
Public Comments – Liz Miller encouraged the library board to engage in a writing campaign to Senator Ballweg and other State Representatives asking them to look at more current data to better determine library funding (rather than the current formula which only counts book circulation).
Adoption of Agenda - A motion to adopt the agenda was made by D. Miller, seconded by Ross; Motion carried.
Approval of Minutes from March 14, 2023 Meeting - A motion to adopt the March meeting minutes as presented was made by Ross, seconded by Tessmer; Motion carried.
Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Bank First has a balance of $5,152.49 as of March 31, 2023. The SCLS Foundation account has a balance of $1,759.31 as of March 31, 2023.
Current Budget Review - Director Bailey presented the budget.
Director’s Report - Director Bailey met with the President of the Poynette Area Garden Association to discuss a proposed water usage agreement. She also met with the Director of Blessings in a Backpack to initiate a plan to distribute food at the library to children in our service area during summer, when they aren’t receiving food assistance at school. Jackson Flooring repaired several loose carpet tiles in the children’s library and kindly donated the cost of their materials and labor. The staff attended several webinars, classes, and meetings throughout the month for planning purposes, continuing education, safety training, and community involvement. Two volunteers from the Friends of the Library delivered books to support the Pioneer Place community outreach. Director Bailey shared that she and board member Joni DeYoung are working with the Village to reinstate Poynette Library’s impact fees. Bailey met with the architect to help determine an estimate. The plan will be in two phases. Phase one would be remodeling the upstairs storage space (former apartment) to make it a more usable space and potentially adding a second story to the flat-roofed side of the library building at a later date. Both options would add additional usable space for patrons and increase the possibility of adding solar panels in the future. Village Administrator, Craig Malin, will look to the Library Board for approval of the architect’s plan in order to move forward with creating a new Library Impact Fee.
Village of Poynette Meeting Update - Joni DeYoung shared she proposed “No Mow May,” but the proposal did not pass. DeYoung also stated that they are reversing old plats and creating new plats in the Point Gardens subdivision.
Friends of the Library Report - Director Bailey shared the Friends purchased some new light fixtures for the Adult Quiet Reading Room. They are supporting our prize baskets for National Library Week. They will sponsor their ice cream social again in June and also plan to support the Christmas Parade.
Business:
- Approval of Vouchers for Library - Koopmans made a motion to accept the vouchers as presented, seconded by Visger; Motion carried.
- Review 2022-2027 Strategic Plan and discuss progress toward goals - Director Bailey uses the Strategic Plan as a guide to implement the Board’s future goals. As our community grows, the need for more usable meeting space will be necessary. In order to achieve future community engagement goals, the library needs the Village’s support by implementing library impact fees.
- Discuss/consider Water Usage Agreement with the Poynette Area Gardeners Association - Director Bailey met with Dave Tessmer, PAGA President. PAGA is in need of a safer way to get water for flower pots and garden areas on Main Street. The library has an outdoor spigot that PAGA can use. Bailey and Tessmer created a Water Usage Agreement and will monitor PAGA’s water use this summer and table the findings to discuss with the Library Board at a later date.
- Discuss/consider Bookmobile Update - Katy created a local in-home daycare delivery service. Bailey is collaborating with school staff to bring materials to the Poynette School District. She is scheduled to bring the Bookmobile to the Farmers Market on Saturdays this summer.
Discuss Agenda Items for the Next Meeting on May 9, 2023 - Business Agenda items 1, 3, 4, and Impact Fees, review by-laws, as well as any items that may arise in the meantime.
Adjournment - The meeting adjourned at 6:32 PM.
Respectively submitted by Meghan Visger, Secretary.