Minutes, January 16, 2024


Tuesday, January 16, 2024, at 5:00 pm 

Poynette Area Public Library 


Call to Order and Roll Call - The meeting was called to order at 5:00 PM by President Jason Koopmans. Board Members Darcy Miller, Linda Ross, Brittney Jackson, Joni DeYoung, and Meghan Visger attended the meeting. Library Director Jodi Bailey was also present. Jerry Pritzl was unable to attend. 

Certification of Proper Notice - Yes 

Guests are Welcome to Attend - None 

Public Comments - None 

Adoption of Agenda - A motion to adopt the agenda was made by Ross, seconded by Jackson; Motion carried. 

Approval of Minutes from December 12, 2023 - A motion to adopt the December meeting minutes as presented was made by Miller, seconded by Ross; Motion carried. 

Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Bank First has a balance of $5,234.99 as of December 31, 2023. The SCLS Foundation account has a balance of $1,906.38 as of December 31, 2023. 

Current Budget Review - Director Bailey presented the budget. 

Director’s Report - The staff welcomed almost 180 community members for Snowy StoryTime and Santa’s holiday visit, where free books were distributed to all children. The library staff enjoyed participating in the Christmas in the Village Parade on December 2nd as well as taking the bookmobile to Bell Ford on December 16th for the Arlington Lions Santa and Reindeer event. Gerry Heuer’s last day before retirement was December 22nd. The Winter Reading Program began December 21st and will run through January 31st. Thanks to Katy Hanousek for creating this wonderful program and to the Friends of the Library for supporting our 10 lovely prize baskets. The staff attended several webinars, classes, and monthly meetings for planning purposes, continuing education, and safety training. Community involvement in December included utilizing the Bookmobile to deliver books supporting the Pioneer Place outreach program, in-home daycare deliveries, home-bound delivery, and participation in the Poynette Holiday Parade. 

Village of Poynette Meeting Update (DeYoung) - The Village gave a plaque and commemorated the 100th birthday of Hubert Tomlinson. The Fire Department recently purchased a new truck. 

Friends of the Library Update (Miller and Jackson) - The Friends of the Library met on January 2nd. They discussed the success of the Silent Auction and how to use volunteers to help organize the baskets. They are seeking suggestions on how the Friends can support library goals.


1. Approval of Vouchers for Library - Miller made a motion to accept the vouchers as presented, seconded by DeYoung; Motion carried. 

2. Discuss/consider the final Bookmobile Committee wrap recommendation - This committee met on January 16th. Bryce shared the updated wrap mock-up. He will share the final mock-up next month. 

3. Discuss/consider South Central Library System Foundation Poynette Library Fund policy - Koopmans was interested in whether the return was worth the investment. It was determined that the account earned $100 a year. This fund was opened in 2016. The policy was last updated in 2017. It was decided that no revisions were needed. 

4. Discuss/consider renewal of Library Storage Space Rental Agreement with The Green Stem - Shawntel mentioned that she would be willing to change to a two-year agreement. It was determined that the current yearly agreement was sufficient. 

5. Review terms of Poynette Library Board Trustees - Trustees are on 3-year terms. Ross, Miller, and Visger’s terms expire in May of 2024. They all shared their intent to continue to serve on the Board. 

6. Assist Director on an interview panel for the Outreach Services vacant position - Director Bailey is seeking a panel to assist with interviewing candidates when the applicant pool increases. 

7. Discuss/consider forming a Library Space Planning Committee (to include patrons & community members) - Director Bailey shared that she would like to form a Library Space Planning Committee to start getting input on the future space and expansion of the library. Miller stated that a committee will help get a more committed focus. It was decided that the Board would revisit this in June and again in December. 

8. Discuss Agenda Items for the Next Meeting on February 13, 2024 - Business Agenda items 1, 2, 8, Review and Adopt the Annual Report, Spring Programming, and any items that may arise. 

Adjournment - The meeting adjourned at 6:43 p.m. 

Respectively submitted by Meghan Visger, Secretary.