POYNETTE AREA PUBLIC LIBRARY BOARD MEETING
Tuesday, June 10, 2025 at 5:00 PM
Poynette Area Public Library
Call to Order and Roll Call - The meeting was called to order at 5:04 PM by President Jason Koopmans. Board Members Mary Jo Borchardt, Jerry Pritzl, Meghan Visger and Jason Koopmans attended the meeting. Library Director Jodi Bailey was also present. Joni DeYoung, Brittney Jackson and Darcy Miller were unable to attend.
Certification of Proper Notice - Yes
Guests - None
Public Comments - None
Adoption of Agenda - A motion to accept the agenda was made by Pritzl, seconded by Visger; motion carried.
Approval of Minutes from May 13, 2025 - A motion to adopt the May meeting minutes as presented was made by Pritzl, seconded by Koopmans; motion carried.
Treasurer’s Report Presented by Director Bailey - The library checking account at Bank First has a balance of $4,214.52 as of May 28, 2025. The SCLS Foundation account has a balance of $2,228.67 as of May 31, 2025.
Current Budget Review - Director Bailey presented the budget for the Board’s mid-year review.
Director’s Report - The Summer Reading Program started on Monday, June 2. There are already 264 patrons signed up. The Summer bookmobile season kicked off with the Village’s Truck-A-Palooza and Poynette Farmers Markets. The South Central Library System Library Directors voted to purchase and adopt a new ILS software for patron materials checkout. Onboarding of this new software and staff training should be complete by May 1, 2026. Director Bailey enjoyed attending PHS Senior Night as part of the Poynette Chamber of Commerce’s Scholarship Committee. Several generous memorial donations were gratefully received during May. The staff attended several webinars, classes, and monthly meetings for planning purposes, continuing education, and safety training. Community involvement in May included utilizing the Bookmobile to deliver materials supporting the Pioneer Place outreach program, as well as in-home daycares, home-bound deliveries and Village events.
Village of Poynette Meeting - Director Bailey received an estimate for cleaning the ducts in the library building. The Library Board discussed if this expense should be paid with contingency funds or tabled as a Village 2026 Budget expenditure. The circus is coming to town on August 18th. The Police Chief is planning a Bike Rodeo on July 26th. The Village is getting bids for cameras in the downtown area. The battery was replaced in the library’s AED, and replacement pads have been ordered.
Friends of the Library Meeting Update - Director Bailey shared that the Friends Board President met with the Village Administrator regarding security cameras.
Business:
1. Approval of Vouchers for Library - Visger made a motion to approve the vouchers as presented, seconded by Borchardt; motion carried.
2. Discuss/consider approval of Visa gift cards to be purchased at Bank First from the Library Board checking account to be used for upcoming programs - Katy and Leah would like the authorization to purchase gift cards for programming. Koopmans made a motion to approve the request as presented, seconded by Pritzl; motion carried.
3. Discuss Library Space Planning Committee update: WiLS “Ideas to Action” grant - Director Bailey applied for the WiLS “Ideas to Action” grant.
4. Discuss SCLS & DPI’s response to the March 14 Executive Order impacting IMLS funding - There are postcards that patrons can fill out showing their support for public libraries. Director Bailey will send completed postcards to SCLS, who will send them on to the Dept. of Public Instruction.
5. Select Trustees for 2026 Budget Committee - Director Bailey, Meghan Visger and Jason Koopmans volunteered to be on the 2026 Budget Committee. Treasurer Jackson will also participate on the 2026 Budget Committee. The committee will meet after the library board meeting on July 8th.
6. Discuss additional digital library advocacy ideas - President Koopmans has noticed more Facebook posts and Trustees have been sharing the library’s posts.
7. Discuss Agenda items for next meeting, July 8, 2025 - Business Agenda items 1, 6, 7, and any items that may arise.
Adjournment - The meeting adjourned at 6:15 PM.
Respectfully submitted by Meghan Visger, Secretary.