POYNETTE AREA PUBLIC LIBRARY BOARD MEETING
Tuesday, March 11, 2025, at 5:00 pm
Poynette Area Public Library
Call to Order and Roll Call - The meeting was called to order at 5:00 PM by Vice President Darcy Miller. Board Members Mary Jo Borchardt, Joni DeYoung, Darcy Miller, Brittney Jackson, Meghan Visger and President Jason Koopmans attended the meeting. Library Director Jodi Bailey was also present. Jerry Pritzl was unable to attend.
Certification of Proper Notice - Yes
Guests - None
Public Comments - None
Adoption of Agenda - A motion to accept the agenda was made by DeYoung, seconded by Visger; motion carried.
Approval of Minutes from February 18, 2025 - A motion to adopt the February meeting minutes as presented was made by Miller, seconded by Jackson; motion carried.
Treasurer’s Report Presented by Brittney Jackson - The library checking account at Bank First has a balance of $4,058.92 as of February 28, 2025. The SCLS Foundation account has a balance of $2,124.10 as of February 28, 2025.
Current Budget Review - Director Bailey presented the budget.
Director’s Report - Thanks to a generous donation, staff added a Little Tikes Story Dream Machine with book sets to our children’s collection. The staff also weeded the DVD and large print collections and added a new organization system for the Launchpad check-out cards. Staff has regularly assisted community members by printing State and Federal tax forms, as needed. The staff attended several webinars, classes, and monthly meetings for planning purposes, continuing education, and safety training. Community involvement in February included utilizing the Bookmobile to deliver books supporting the Pioneer Place outreach program, in-home daycare deliveries, and home-bound deliveries.
Village of Poynette Meeting Update - Board member DeYoung shared that Village Clerk Millard is working on getting the internet set up for the prescription kiosk located in the lobby at Village Hall. Dan and Ruth Lee recently purchased the former HomeTown Pharmacy building and plan on turning into the Pharmacy Beverage Company. A temporary alcohol permit was approved for the Pork in the Park September fundraiser.
Friends of the Library Meeting Update - Director Bailey provided the Friends Board with a spreadsheet of ideas/items they could choose to spend PACE grant funds on. They generously approved donating funds to cover all the items, except for one, which was tabled for Director Bailey to receive an updated quote from All 4 Designs.
Trustee Training: “What Does Inclusivity Look Like at Your Library?” - Board member Jackson shared that DPI met in 2017 and created a plan for inclusivity in the library. Some questions they asked were; what is the diversity of our collection, do we include authors that are handicapped, do the time and location of our programs fit everyone, are our hours convenient, how are staff interactions with patrons, is the staff diverse, does the staff fit the population of our town, is the website inclusive, do you have signage that can be seen from the road? Katy Hanousek recently completed a webinar on the inclusivity of our library’s website. DPI recommended the ADA entrance should look and feel like a regular entrance. There is a toolkit, released in 2019, that includes an ADA assessment. Director Bailey completed this assessment in 2020, when the building was closed due to the pandemic. Jackson shared “The Inclusive Services Statement from the Division of Libraries and Technology” document with all Trustees and stated we seemed to be on the right track for inclusion in our library.
Business:
1. Approval of Vouchers for Library - Visger made a motion to approve the vouchers as presented, seconded by Koopmans; motion carried.
2. Discuss/consider “Meeting Room Use Policy” update - Director Bailey made some revisions to make the policy more streamlined for the patrons and the staff. Borchardt made a motion to accept the revised Meeting Room Use Policy as presented, seconded by Koopmans; motion carried.
3. Discuss goals & future focus of the Library Space Planning Committee - Board member Miller shared that the committee discussed the need to make the library’s front entrance ADA compliant. There is an ADA grant available later this year. They discussed purchasing a sign to notify patrons of the ADA entrance in the back. Director Bailey and Trustee DeYoung ordered a new large ADA sign from Belco. Director Bailey is also working on an Alliant Energy grant opportunity.
4. Discuss digital library advocacy ideas - Borchardt shared a book called “The Serviceberry” which talks about a different way of looking at economies. The serviceberry is a gift berry. The public library is a gift economy. Director Bailey shared that they are discussing using Canva to make the newsletter more visually appealing. Miller mentioned that Instagram is more engaging for high school age students. The board discussed how to manage and delegate a new Instagram account and revamping the newsletter. The next steps are to change the format of the newsletter and start an Instagram account in hopes of reaching new patrons.
5. Discuss Agenda items for the next meeting on April 8, 2025 - Business Agenda items 1, 4, National Library Week, volunteer appreciation gifts, renewing County Library Board appointments, and any items that may arise.
Adjournment - The meeting adjourned at 6:46 p.m.
Respectfully submitted by Meghan Visger, Secretary.